How to storage your images and files in Erply
If you use Erply in your daily business, you may have noticed two tools that you haven’t fully implemented yet: Image Storage and Files Storage.
Why do they exist and who are they useful to? Let’s take a closer look.
What are these apps?
Image Storage is a central system where you can store and manage all of your company’s image files. It’s not just a “picture folder,” but part of the Erply ecosystem that allows you to directly link visuals to products and documents.
Files Storage is a place to manage documents and other files. Here you can securely store business documents and share them with colleagues, clients, and partners.
Why do you need them?
Without these tools:
- Product images are scattered across computers and cloud services.
- Finding files takes time.
- The same image is uploaded multiple times.
- Someone updates a file in one place, but others remain outdated.
- The sales team can’t find the documents they need quickly.
- This creates confusion and wastes time.
- All images and files are in one place.
- The file you need can be found in seconds.
- Files are linked to products, customers, and documents.
- Everyone sees the same up-to-date and correct information.
Who can use them?
- Retailers and online stores: Product images, category visuals, brand logos, campaign images. Files Storage: price lists, certificates, instructions, contracts.
- E-commerce companies: Quick product addition and image linking. Same content across all sales channels. SEO improves thanks to organized file names.
- Manufacturing companies and wholesalers: Technical drawings, quality control photos, safety data sheets, certificates, supply contracts.
- Sales teams: Find the right product sheets and price lists immediately during a meeting. Share files directly from the system.
- Marketing team: Campaign images, social media visuals, logos, brand guides, media kits, marketing plans.
- IT Administrators: Manage permissions and access, track changes and ensure backups.
- Designers and content creators: Upload professional images and graphics, organize them by category.
- Management: Gets an overview of all visual assets, saves time and money, ensures a consistent brand image.
Usage examples
- Adding a new product: Without Storage: images move around in emails and folders, work takes over half an hour. With Storage: images uploaded, linked to the product, ready in five minutes.
- Sharing product information with a customer: Without Storage: files are outdated or lost. With Storage: Share a link to the latest documents with your client.
- Create a seasonal catalog: Without Storage: images are in different places and versions get mixed up. With Storage: all seasonal images and files are together, the catalog is created automatically.
Technical advantages
- Security: Automatic backup, encryption and change log.
- Speed: Cloud-based, fast loading, CDN support.
- Integration: Works directly with Erply products and APIs, compatible with e-commerce platforms like Shopify and WooCommerce.
How to get started
- Map where your files are currently located.
- Create a simple structure and permissions.
- Teach your team how to upload and manage.
- Start with the most important files.
- Use the system in your daily work.
Summary
Erply Image Storage and Files Storage are not additional gadgets. They are tools that help you stay organized, save time and ensure a professional image.
- Less searching, more results.
- Always up-to-date files.
- Unified branding and clarity.
- Protected data.
- Scalable solution for a growing business.
If you use Erply and have more than ten products or more than two people in your team – this solution is right for you.